Competition Files
Description: This bank exists in accordance with the Public Service Employment Act to record and provide information related to any competition administered by the Auditor General's Office. The data include job descriptions; requests to staff; job profiles; statement of qualifications; terms of reference; eligibility lists; applications for the particular competitions. The bank contains records on all persons who are included in a competition which the Auditor General's Office administers. Individuals may gain access to these records by a written request.
Class of Individuals: The information relates to all persons who are included in a competition which the Auditor General's Office administers.
Purpose: The bank is used to provide information relating to all competitions administered by the Auditor General's Office so that the most meritorious candidate is selected.
Consistent Uses: Information used for competitive process.
Retention and Disposal Standards: Retention for board assessments is three years following board date; for eligibility lists one year after expiry; and for other documents three years from date of completion of process, after which the records are destroyed.
RDA Number: 98/005
Related Record Number: OAG 785
TBS Registration: 001589
Bank Number: OAG PPU 015

Database of on-line applications for job opportunities
Description: A database of all on-line applications for employment at the Office of the Auditor General of Canada. Includes covering letters, resumes and on-line responses to screening questions for each candidate. Individuals may gain access to and update their own applications while the job is active through the Internet, and by contacting HR staff once the job is closed and archived. The data-base is maintained by the third party providing the applicant tracking software.
Class of Individuals: All individuals who apply on-line to job opportunities at the OAG.
Purpose: The purpose of the applicant tracking system which generates the job application that is kept in the database is to process job applications efficiently and effectively.
Consistent Uses: No consistent uses.
Retention and Disposal Standards: Information is archived once each job posting is closed, but remains accessible to OAG HR staff for at least two years, after which the records are destroyed.
RDA Number: 98/005
Related Record Number: OAG 780
TBS Registration: 005127
Bank Number: OAG PPU 025

Consultants' Self-Registration system
Description: This bank allows individual consultants to register their professional experience with audits and studies, and other skills (e.g. project management, quantitative analysis, information technology, human resources management, etc.) as well as individual and corporate capability statement and brochures.
Class of Individuals: Consultants.
Purpose: The purpose of this list is to allow consultants to register their interest in obtaining contracts and to allow audit and administrative staff of the Office to search and establish lists of qualified candidates for evaluation and/or bid solicitation.
Consistent Uses: The list will be used in two ways. First, the system will automatically and objectively match potential consultants who meet the experience and skills required for a particular assignment that will be defined in a written statement of work. Second, staff may use a full-text to search résumé and other relevant information to provide further clarification and elaboration on experience and skills of consultants.
Retention and Disposal Standards: Records are retained for a minimum period of two years, after which the records are destroyed.
RDA Number: 99/004
Related Record Number: OAG 410
TBS Registration: 005130
Bank Number: OAG PPU 040