Individual Requests under the Privacy Act
Description: This bank contains formal requests made by individuals under the Privacy Act for access to personal information about themselves, the replies to such requests and all records relating to their processing. If applicable, includes information on exemptions claimed, complaints received, reports and recommendations of the Privacy Commissioner and litigation in the Federal and Supreme Courts.
Class of Individuals: Individuals requesting information under the Privacy Act.
Purpose: For processing such requests and for compiling statistics relating to them.
Consistent Uses: Compiling statistics relating to requests from federal investigative bodies.
Retention and Disposal Standards: For the specific amount of time that different types of common administrative documents are retained by the CMCC, please contact the CMCC's ATIP Coordinator.
RDA Number: 98/001
Related Record Number: CMCC-1002
TBS Registration: 003457
Bank Number: CMCC PPU 030

Requests under the Access to Information Act
Description: This bank contains formal requests made under the Access to Information Act by individuals for access to records, the replies to such requests and all records relating to their processing. If applicable, includes information on exemptions claimed, interventions of third parties, complaints received, reports and recommendations of the Information Commissioner and litigation in the Federal and Supreme Courts.
Class of Individuals: Individuals requesting information under the Access to Information Act.
Purpose: To process requests.
Consistent Uses: Compiling statistics relating to the administration of the Act.
Retention and Disposal Standards: Two years after last action, keep for archival or historical retention.
RDA Number: 98/001
Related Record Number: CMCC-1002
TBS Registration: 003454
Bank Number: CMCC PPU 020

Museum Services Contract Files
Description: This bank contains a record of all personal and professional service contracts entered into by the CMCC. It contains information such as the request for service by the manager, the original contractual document, and reasons for not authorizing payment if the terms of the contract have not been met. Active files are kept within the Contracts Management Section.
Class of Individuals: Information relates to individuals from the private sector under contract for services to CMCC.
Purpose: For contracting services.
Consistent Uses: Maintaining information on all service contracts entered into by CMCC.
Retention and Disposal Standards: Files are destroyed 6 years after completion and non-renewal of contracts. Contracts with a copyright clause are kept for the length of copyright.
RDA Number: 99/004
Related Record Number: CMCC-2500
TBS Registration: 00377
Bank Number: CMCC PPU 010

Requests from Federal Investigative Bodies
Description: This bank contains requests for personal information made pursuant to paragraph 8(2)e) of the Privacy Act by federal investigative bodies, the replies to such requests, the records of information disclosed, any correspondence with Privacy Commissioner and all records relating to the processing of the requests.
Class of Individuals: Individuals being investigated by federal investigative bodies.
Purpose: To meet the requirements of the Privacy Act.
Consistent Uses: Compiling statistics relating to Requests from Federal Investigative Bodies.
Retention and Disposal Standards: Documents destroyed after last action.
RDA Number: Under development.
Related Record Number: CMCC-1000
TBS Registration: 003456
Bank Number: CMCC PPU 025

Research and Collections Branch

Collections
Description: This bank contains complete information pertaining to the collection of objects by the CMCC. It may contain information such as name, address, correspondence, evaluation report, income tax and insurance forms, contract and all pertinent information involving an individual who is selling or giving an object to the CMCC for inclusion in its Collections.
Class of Individuals: Individuals with which the CMCC deals, in relation to collecting.
Purpose: To maintain complete information about objects collected or collectable by the CMCC. The information is classified by objects or names.
Consistent Uses: Determination of value of objects for income tax or insurance purposes.
Retention and Disposal Standards: Retained indefinitely.
RDA Number: Under development.
Related Record Number: CMCC-7000
TBS Registration: 003453
Bank Number: CMCC PPU 005