Consulting, Professional and Other Services Inventory
Description: This bank is an inactive electronic list of firms and individuals from whom consulting, professional and other services may be obtained. The inventory contains the names of firms or individuals, as well as their field of expertise and type of service.
Note: Corporate Services Sector no longer exists. Now Chief Financial Officer Sector. Now related to Record Number INA CFO 366.
Class of Individuals: Firms and individual consultants.
Purpose: The inventory has sometimes been consulted by procurement officials on behalf of departmental managers when a need has arisen for consulting, professional or other services from the private sector.
Consistent Uses: There are no consistent uses.
Retention and Disposal Standards: Records are retained for two years and are then transferred to Library and Archives Canada for selective retention.
RDA Number: 99/003
Related Record Number: INA CSS 366
TBS Registration: 002538
Bank Number: INA PPU 181

Legal Assistance Related to Indian Residential Schools and Day Schools Litigation
Description: This bank contains information about individuals who have sought and are seeking legal assistance from Indian and Northern Affairs Canada in the context of Indian residential schools and day schools. It includes information such as the individual's full name, date of birth, home or work mailing address and telephone number as provided, e-mail address, fax number, and hourly rates.
Class of Individuals: Applicants who allege status as a current or former INAC employee involved in a non-plaintiff capacity in a legal proceeding associated with an Indian residential school or a day school, legal counsel and other individuals (eg, son or daughter), who are representing or acting on behalf of, applicants.
Purpose: The purpose of this information is to determine applicant eligibility for legal assistance, provide funding recommendations to INAC's senior management and monitor continued eligibility. The information is used to provide statistical reports to senior management, make resource forecasts, and assist in research on and evaluation of the program.
Consistent Uses: Consistent with the notice given to potential applicants in the Request for Legal Assistance form, applicant information may be shared with the Office of Indian Residential Schools Resolution Canada. In addition, certain information from the paper records is entered into a database specific to legal assistance. The system provides an automated tracking system of those having applied for legal assistance. The database helps to manage case loads, highlight backlogs and situations demanding intervention.
Retention and Disposal Standards: Information contained in the database is retained permanently. The retention and disposal standards for the paper records are still being developed, although a standard of thirty years from file closure is anticipated.
RDA Number: 76/009
Related Record Number: INA PSD 393
TBS Registration: 006442
Bank Number: INA PPU 135

Indian (First Nations) Artists Files
Description: This bank consists of files in the Indian Art Centre related to artists' biographies and information on exhibitions, the artists and their work.
Note: Now related to Record Number INA OCS 171.
Class of Individuals: Indian (First Nation) artists and artisans.
Purpose: The purpose of this bank is to provide information on Indian (First Nation) artists and artisans in order to promote and support First Nation artists and to enhance their economic and social well-being, in particular through the Department's Indian and Inuit art collection.
Consistent Uses: The information is available to departmental and government staff as well as the general public at the Documentation Library at the Indian and Inuit Art Centre. In addition, the Indian and Inuit Art Centre has visual documentation (slides, photos, digital images and videos) of the art of First Nation artists and artisans.
Retention and Disposal Standards: Records are kept for 30 years and are then transferred to Library and Archives Canada.
RDA Number: 76/009 and 88/003
Related Record Number: INA CSS 171
TBS Registration: 002540
Bank Number: INA PPU 200

Information Disclosed to Federal Investigative Bodies
Description: This bank contains copies of access requests for disclosure to federal investigative bodies forwarded by investigative bodies as listed in Schedule II of the Privacy Act to INAC under section 8(2)(e) of the same act. This bank also contains the replies to such requests and gives particulars related to their processing.
Class of Individuals: Persons being investigated by federal law investigative bodies.
Purpose: The purpose of this bank is to verify that the conditions of disclosure to federal law enforcement bodies are met under section 8(2)(e) of the Privacy Act and to account to the Privacy Commissioner as required by the Privacy Act.
Consistent Uses: No consistent uses
Retention and Disposal Standards: Records are retained for a minimum of two years after the last administrative action and are then destroyed.
RDA Number: 98/001
Related Record Number: INA OCS 100
TBS Registration: 001739
Bank Number: INA PPU 195

Inuit Artists Files
Description: This bank contains information and files on artists' biographies and information on exhibitions, the artists and their work.
Note: Now related to Record Number INA OCS 171.
Class of Individuals: Inuit artists and artisans.
Purpose: The purpose of this bank is to provide information on Inuit artists and artisans in order to promote and support Inuit artists and to enhance their economic and social well-being, in particular through the Department's Indian and Inuit Art Collection.
Consistent Uses: The information is available to departmental and government staff as well as the general public at the Documentation Library at the Indian and Inuit Art Centre. In addition, the Indian and Inuit Art Centre has visual documentation (slides, photos, digital images and videos) of the art of Inuit artists and artisans.
Retention and Disposal Standards: Records are kept for 30 years and are then transferred to Library and Archives Canada.
RDA Number: 76/009 and 88/003
Related Record Number: INA CSS 171
TBS Registration: 002531
Bank Number: INA PPU 146

Non-Registered On-Reserve Population
Description: This bank contains personal information on non-registered individuals ordinarily residing on Indian reserves, designated lands and surrendered lands. The personal information includes names, dates of birth and gender.
Note: Data are no longer collected as of November 26, 2004. The Corporate Services Sector no longer exists. Now Chief Financial Officer Sector. Now related to Record Number INA CFO 204.
Class of Individuals: Non-registered individuals who normally reside on Indian reserves, designated lands and surrendered lands.
Purpose: The purpose of the information in this bank is to identify individuals residing on Indian reserves, designated lands and surrendered lands.
Consistent Uses: This bank is used for statistical purposes within the Department and for projecting population growth.
Retention and Disposal Standards: Records are retained for 10 years and are then transferred to Library and Archives Canada.
RDA Number: 76/009
Related Record Number: INA CSS 204
TBS Registration: 005327
Bank Number: INA PPU 015

Public Enquiries Contact Centre Call‑Tracking System
Description: This database contains records of requests from clients wishing to obtain departmental publications and information about Indian and Northern Affairs Canada's programs and services, and related responses. Personal information collected may include the individual's full name, name of organization represented, work and/or personal mailing address, work and/or personal telephone, fax number and e-mail address, gender and language. The database also includes information about the Public Enquiries Assistants who enter data into the system, such as their full names and system user IDs.
Note: Corporate Services Sector no longer exists. Now Chief Financial Officer Sector. Now related to Record Number INA CFO 250.
Class of Individuals: Individuals who contact Indian and Northern Affairs Canada to obtain information on programs and services and to request departmental publications. Also includes Public Enquiries Assistant and departmental program contacts.
Purpose: The system is used to track enquiries and process product order requests (publications). The system also serves as a knowledge base that provides access to program information used by staff to respond to enquiries.
Consistent Uses: The system produces statistical reports showing aggregate data in which no individual identifiers (ie, personal information) appear. The database may also be used to compile statistics related to the performance of the Public Enquiries Assistant staff (number of calls handled, etc.). Information may be shared with internal security or law enforcement agencies, such as the RCMP (PIB number CMP PPU 005), if threatening calls are received so that appropriate action may be taken, if required.
Retention and Disposal Standards: Under development
RDA Number: Under development
Related Record Number: INA CSS 250
TBS Registration: 006445
Bank Number: INA PPU 250

Records of Allegation and Complaint System
Description: This bank contains details of allegations and complaints received by the Department from individuals across Canada. This database provides the date the information came to the Department, personal information on the individual from whom the information was received, details on action taken, etc.
Note: Now related to Record Number INA OCS 151.
Class of Individuals: It may contain general information about First Nations as well as personal information about specific First Nation individuals against whom the allegation or complaint may have been directed.
Purpose: The information is used to report to Parliament on the progress being made by the Department in managing allegations and complaints that are forwarded to Indian and Northern Affairs Canada. Additionally, the information is used for statistical analysis and the identification of any emerging trends in order that corrective action might be taken, where warranted.
Consistent Uses: The bank will be used to provide annual statistics to be published in the INAC Departmental Performance Report.
Retention and Disposal Standards: Records are retained for five years after the file is closed.
RDA Number: 76/009
Related Record Number: INA CSS 151
TBS Registration: 004454
Bank Number: INA PPU 151

Security Services Information System
Description: This bank contains information on security clearances, reliability checks, keys, locks, identification cards and building passes.
Note: Now related to Record Number INA DMO 101.
Class of Individuals: Employees of the Department and contractors employed by the Department.
Purpose: The purpose of this bank is to record security data/information (eg, security clearances, identification cards, keys, combinations, building passes) on employees and contractors employed by the Department in order to provide and maintain related security services for the Department.
Consistent Uses: The information is available to departmental security officers and for limited use by departmental records office and human resources officials (eg., read-only access).
Retention and Disposal Standards: Records are destroyed two years after the expiry of the security clearance or reliability check.
RDA Number: 98/001
Related Record Number: INA CSS 101
TBS Registration: 004455
Bank Number: INA PPU 196

Survey Data for Program Evaluations
Description: This bank contains socio‑demographic characteristics, attitudes and opinions of the Department's clientele as well as data on how the clientele have used and plan to use departmental and other related federal programs.
Note: Corporate Services Sector no longer exists. Now Chief Financial Officer Sector. Now related to Record Number INA CFO 372.
Class of Individuals: Relates to the Indian and Inuit population of Canada and to other Native and northern population segments.
Purpose: This information will serve to evaluate departmental programs and northern population segments.
Consistent Uses: The survey data could be used by the programs concerned to analyse the program's conception and expectations with respect to requests for service and to undertake statistical work having a direct link with the activities of the Department.
Retention and Disposal Standards: Records are retained for five years and are then transferred to Library and Archives Canada.
RDA Number: 76/009
Related Record Number: INA CSS 372
TBS Registration: 002666
Bank Number: INA PPU 205

Transfer Payments
Description: Financial information related to funding agreements and the processing of payments for grants to individuals.
Note: Corporate Services Sector no longer exists. Now Chief Financial Officer Sector. Now related to Record Number INA CFO 040.
Class of Individuals: Aboriginal people
Purpose: Processing of payments for grants to individuals
Consistent Uses: The information is used solely for the purpose of processing payments for grants to individuals.
Retention and Disposal Standards: Records are retained for 30 years and are then transferred to Library and Archives Canada.
RDA Number: 76/009
Related Record Number: INA CSS 040
TBS Registration: 005291
Bank Number: INA PPU 300

Update Newsletter reply cards
Description: This bank contains information about 'Update' reply cards, including individuals' names, work and/or personal mailing addresses and personal opinions or comments. Update is a quarterly newsletter published by Indian and Northern Affairs Canada that provides information about federal programs and services to Aboriginal people in Canada.
Note: Newsletter is generally distributed by postal code. On request, individuals may have their name and address placed on the mailing list. Now related to Record Number INA DMO 381.
Class of Individuals: Members of the public, specifically First Nations, Inuit and Metis who have responded to the Update Newsletter reply cards and/or subscribed to Update.
Purpose: The reply cards are used by readers to communicate with the Update editor and to provide their feedback and story ideas for publication. This information allows the editor to evaluate the publication and build a subscription list.
Consistent Uses: Address information is used to generate mailing labels.
Retention and Disposal Standards: Under development
RDA Number: Under development
Related Record Number: INA PSD 381
TBS Registration: 006443
Bank Number: INA PPU 245

Indian and Inuit Affairs

Applicant Inventory for Boards and Committees
Description: This inventory contains resumés and applications.
Note: Inventory is held at Headquarters.
Class of Individuals: Persons applying for or being appointed to positions on boards, committees and councils established pursuant to comprehensive land claim agreements.
Purpose: To maintain a record of applications from individuals seeking to be board members.
Consistent Uses: This information may be used by the Department to select candidates for similar boards, committees or councils.
Retention and Disposal Standards: Records are retained for 30 years and are then destroyed.
RDA Number: 76/009
Related Record Number: INA TAG 016
TBS Registration: 003431
Bank Number: INA PPU 010

Assisted Living
Description: The bank contains information on numbers of eligible on-reserve Indian children and adults receiving institutional, foster and in-home services and for whom the Department accepts financial responsibility.
Note: Formerly Adults Care
Class of Individuals: This information is related to Indian children and adults on reserve eligible for Assisted Living Services.
Purpose: To record information on the numbers of persons receiving care and support either at home or in an institution and to assist in planning, allocating budgets, and monitoring services provided to registered Indian children and adults.
Consistent Uses: Statistical purposes within the Department for measuring performance indicators and updating ongoing policy papers. It is also used for the verification of information with other organizations, including data matching.
Retention and Disposal Standards: Records are retained for five years after each case is closed and are then transferred to Library and Archives Canada.
RDA Number: 76/009
Related Record Number: INA SEP 031
TBS Registration: 002715
Bank Number: INA PPU 215

Band Trust Funds and Trust Fund Suspense Accounts
Description: This bank contains financial information on Indian moneys held in the Consolidated Revenue Fund to the credit of Indian bands in Band Funds accounts, and in Trust Fund Suspense accounts, pending credit to a specific account(s), payment to individual Indian(s), and/or return to the payers.
Class of Individuals: Indian bands
Purpose: This bank is maintained in the Trust Fund Management System, within which financial transactions of Band Trust Funds Accounts and Trust Funds Suspense accounts are recorded. This bank is used for the accounting, monitoring and reporting of Indian moneys administered by INAC pursuant to the Indian Act and related Acts and Regulations.
Consistent Uses: No consistent uses
Retention and Disposal Standards: Records are retained for 30 years from date of issuance and then transferred to Library and Archives Canada.
RDA Number: 96/006
Related Record Number: INA LTS 300
TBS Registration: 002525
Bank Number: INA PPU 120

Canada Farm Credit Corporation - Guaranteed Loans
Description: This bank contains personal and financial information on Indians eligible for Farm Credit Corporation (FCC) loans guaranteed by INAC. Effective November 14, 1989, the Department terminated the 1969 Agreement with the FCC.
Note: Now related to Record Number INA AED 081.
Class of Individuals: Indians, as defined in the Indian Act, engaged in on‑reserve agricultural activities.
Purpose: The information is used for the control and evaluation of loan activity with respect to FCC loans guaranteed by the Department.
Consistent Uses: Verification of information with other organizations, including data matching.
Retention and Disposal Standards: Records are retained for six years after the last administrative action on a loan, and all Headquarters-defaulted FCC loan files are transferred to Library and Archives Canada.
RDA Number: 76/009
Related Record Number: INA SEP 081
TBS Registration: 002520
Bank Number: INA PPU 085

Child and Family Services
Description: The bank contains financial data related to services provided to Indian children for whom the Department accepts financial responsibility.
Class of Individuals: This information concerns Indian children resident on reserves who are receiving institutional, group home and foster care services.
Purpose: The purpose of this bank is to record information on Child and Family Services and other social services agencies to assist in planning, allocating budgets and monitoring services provided to registered Indian children by provincial/territorial governments or accredited agencies.
Consistent Uses: The bank is used for statistical purposes within the Department and for measuring performance indicators and updating ongoing policy papers. It is also used for the verification of information with other organizations, including data matching.
Retention and Disposal Standards: Records are retained for five years after each case is closed and are then transferred to Library and Archives Canada.
RDA Number: 76/009
Related Record Number: INA SEP 031
TBS Registration: 002714
Bank Number: INA PPU 210

Elementary/Secondary Data (Nominal Roll)
Description: This bank contains demographic, general and personal information on students.
Class of Individuals: Elementary and secondary students resident on reserves and attending First Nation, provincial, private or federal schools
Purpose: The purpose of the Nominal Roll system is to provide educational statistics of a non-financial nature. Information is used for obtaining funding for elementary and secondary education and educational programs for First Nations, as justification for the expenditure of capital funds, and to derive indicators of program achievement.
Consistent Uses: The information is used as a source for education statistics.
Retention and Disposal Standards: Records are retained for 30 years and are then transferred to Library and Archives Canada.
RDA Number: 76/009
Related Record Number: INA SEP 041
TBS Registration: 005324
Bank Number: INA PPU 045

Income Assistance
Description: This bank contains personal and financial information on eligible recipients and/or dependants of income assistance benefits.
Class of Individuals: This personal information concerns beneficiaries ordinarily resident on reserves who are receiving income assistance benefits as well as certain categories of non‑status recipients on reserves and off reserves.
Purpose: The bank is used to record operational and accounting information pertaining to income assistance and services. The bank is used to regulate, monitor and evaluate the program, to assist in budgeting, and to provide input information to other departmental programs.
Consistent Uses: This bank is used for statistical purposes within the Department and for measuring performance indicators and updating ongoing policy papers. It is also used for the verification of information with other organizations, including data matching.
Retention and Disposal Standards: Records are retained for five years after each case is closed and are then transferred to Library and Archives Canada for selective retention.
RDA Number: 76/009
Related Record Number: INA SEP 046
TBS Registration: 002713
Bank Number: INA PPU 240

Indian and Inuit Off‑Reserve Housing Assistance Program
Description: This bank contains personal and financial information on registered Indians who received loans from the Department. This program was discontinued in 1985.
Class of Individuals: Indians and Inuit participating in the Off‑Reserve Housing Assistance Program.
Purpose: The purpose of this bank is to establish a record of Indian and Inuit off‑reserve housing and to administer loans within the terms and conditions of the program.
Consistent Uses: No consistent uses
Retention and Disposal Standards: Records are retained for 30 years after each case is closed and are then transferred to Library and Archives Canada.
RDA Number: 76/009
Related Record Number: INA SEP 404
TBS Registration: 002508
Bank Number: INA PPU 005

Indian Community Human Resource Strategy (ICHRS)
Description: This bank contains personal and financial information on Indians and Inuit who undertook training under components of the ICHRS Program. Information is collected at the regional level only.
Note: Data are no longer collected as of April 2005. Now related to Record Number INA AED 081.
Class of Individuals: Indians and Inuit who qualify for financial assistance under the ICHRS Program.
Purpose: Information is used for the control and evaluation of fund transactions under the Program. Records are restricted to Native people and are used to monitor individuals' progress and for evaluation purposes.
Consistent Uses: No consistent uses
Retention and Disposal Standards: Records are retained for six fiscal years after the date that each case file is closed and are transferred to Library and Archives Canada.
RDA Number: 76/009
Related Record Number: INA SEP 081
TBS Registration: 002719
Bank Number: INA PPU 235

Indian Economic Development Fund (Direct and Guaranteed Loans)
Description: This bank contains personal and financial information on Indians, as defined in the Indian Act, or on other persons who qualify for financial assistance under the Indian Economic Development Fund. As of April 1, 1990, direct loans to incorporated businesses are no longer made by INAC. Guarantees are made to individual Indian proprietors.
Class of Individuals: Indians, as defined in the Indian Act, or other persons who qualify for financial assistance under the Indian Economic Development Fund.
Purpose: The information is used for the control and evaluation of transactions under the Indian Economic Development Fund.
Consistent Uses: Verification of information with other organizations, including data matching.
Retention and Disposal Standards: Records are retained for six fiscal years after the date when each case file is closed and are then destroyed.
RDA Number: 2000/001
Related Record Number: INA SEP 066
TBS Registration: 002519
Bank Number: INA PPU 075

Indian Estates
Description: This bank contains personal information related to the estates of deceased Indians.
Class of Individuals: Deceased Indians who were ordinarily resident on reserves during their lifetime.
Purpose: The purpose of this bank is to establish official records of Indian estates. The bank is used in the administration and settlement of Indian estates.
Consistent Uses: Verification of information with other organizations, including data matching.
Retention and Disposal Standards: Records are retained for 30 years after files are closed and are then transferred to Library and Archives Canada.
RDA Number: 96/006
Related Record Number: INA LTS 300
TBS Registration: 002523
Bank Number: INA PPU 105

Indian Genealogy
Description: This bank contains records of treaty and interest distribution payments made to Indians. Depending on the treaty, the earliest records available will range from 1850 to the early 1900s. As well, the bank contains census lists dating from the 1920s for a number of bands in British Columbia and elsewhere in Canada.
Class of Individuals: Personal information on all persons who are/were treaty Indians as well as some persons who are/were members of non‑treaty bands.
Purpose: The treaty and interest distribution pay lists were compiled to record proof of payments to individuals. The census lists were compiled to record the members of the bands.
Consistent Uses: Support the compilation of genealogies, permit the production of lists of past band chiefs and councillors, assist federal and provincial governments and individuals in the establishment of ages for purposes such as the procurement of old age security payments, delayed birth registration and passports, support litigation and claims research, provide proof of Indian ancestry, and assist in the identification of heirs to deceased estates.
Retention and Disposal Standards: Records are retained indefinitely.
RDA Number: 96/006
Related Record Number: INA LTS 121
TBS Registration: 002716
Bank Number: INA PPU 220

Indian Lands Registry
Description: This bank contains instruments and documents that grant or change interests in Indian reserves and designated and surrendered lands, including information about title or status of lands.
Class of Individuals: Individuals with interests in Indian reserves and designated and surrendered lands.
Purpose: The information provides a permanent record of all transactions affecting Indian lands, as required by sections 21 and 55 of the Indian Act.
Consistent Uses: No consistent uses
Retention and Disposal Standards: Records are retained indefinitely by the Department.
RDA Number: 99/026
Related Record Number: INA LTS 111
TBS Registration: 002521
Bank Number: INA PPU 090

Indian Register and Departmentally Administered Band Lists
Description: This bank contains the Indian Register and departmentally administered band lists, as well as paper and electronic files pertaining to applications for registration.
Class of Individuals: Registered Indians and Indian band members (for those bands that have departmentally administered band lists) and individuals who have applied for registration under the Indian Act.
Purpose: As required by the Indian Act, the purpose of the information in this bank is to maintain an official centralized record of all persons who are registered as Indians and as members of bands (for those bands with departmentally administered band lists). This information is used for the purposes of verifying the eligibility of individuals to rights accorded to Registered Indians under federal legislation (such as the right to a tax exemption on personal property situated on a reserve under the Indian Act and the right to enter and remain in Canada under the Immigration and Refugee Protection Act) and to rights under treaties, and to verify entitlement to federal programs and services provided to Registered Indians (such as services to on-reserve residents by INAC, post-secondary education assistance provided to eligible candidates by INAC, and certain non-insured health benefits and services provided by Health Canada.
Consistent Uses: The information in this bank may be used in very limited circumstances by provincial governments for the purposes of administering or enforcing provincial laws, the applicability of which depends upon whether or not individuals are registered as Indians. INAC has entered into Memoranda of Understanding with Alberta Revenue, Saskatchewan Finance, the Ontario Ministry of Natural Resources and the Métis Lands Settlement Registry of Alberta to provide those authorities with limited information about individuals who are registered as Indians. INAC has also entered into a Memorandum of Understanding with the Office of Indian Residential Schools Resolution of Canada, granting that Office access to personal information held by the Registrar to assist the Crown in responding to litigation related to Indian residential schools by verifying Indian status under the Indian Act.
Retention and Disposal Standards: Records are retained indefinitely.
RDA Number: 96/006
Related Record Number: INA LTS 121
TBS Registration: 005326
Bank Number: INA PPU 110

Individual Trust Fund Accounts
Description: This bank contains personal and financial information concerning accounts maintained for estates of deceased Indians, Indian minors, missing or absent heirs, mentally incompetent Indians and Indian children adopted by non‑Indians, where moneys are held in the Consolidated Revenue Fund until the account holders have the capacity to manage them or until such time as estates are settled, with distribution to beneficiaries.
Class of Individuals: Eligible Indians.
Purpose: This bank is maintained in the Trust Funds Management System, within which personal and financial information specific to corresponding Individual Trust Fund accounts are recorded. This bank is used for the accounting and reporting of moneys belonging to estates of deceased Indians, Indian minors, missing or absent heirs, mentally incompetent Indians, and Indian children adopted by non-Indians and which are administered by INAC pursuant to the Indian Act and related Acts and Regulations.
Consistent Uses: No consistent uses.
Retention and Disposal Standards: Records are retained for 30 years from date of issuance and are then transferred to Library and Archives Canada for an indefinite retention period.
RDA Number: 96/006
Related Record Number: INA LTS 300
TBS Registration: 002526
Bank Number: INA PPU 125

Inuit Cultural Grants Program
Description: This bank contains information on Inuit individuals and organizations applying for cultural grants. The information recorded is limited to project descriptions. Records in the bank concern Inuit exclusively.
Class of Individuals: Inuit individuals and organizations applying for cultural grants
Purpose: The purpose of this bank is to record information related to grants for the promotion of Inuit culture.
Consistent Uses: No consistent use.
Retention and Disposal Standards: Records are retained for 10 years after the completion of the cultural project and are then transferred to Library and Archives Canada.
RDA Number: 78/032
Related Record Number: INA SEP 507
TBS Registration: 002530
Bank Number: INA PPU 145

Litigation and Adjudication Management Related to Indian Residential Schools Students
Description: This bank describes the personal information collected and used as part of the litigation process which includes pleadings filed by the claimant's counsel and by counsel for the Attorney General of Canada, as well as information related to Alternative Dispute Resolution (ADR) Advance Payment (AP) Independent Assessment Process (IAP) and Common Experience Payment (CEP) cases. The personal information collected may include the following: full name, nick name, gender, home/work mailing address, telephone number, date of birth, date of death, race, country of birth, employment, medical, psychological records, education records including report cards and teacher's comments dates of school attendance, residential school attended, student number, details of the alleged or perpetrated abuse experienced, settlements received, religious affiliation.
Note: Formerly Litigation Management Database.
Class of Individuals: Individuals who have filed civil suits against the government or sought ADR; AP; IAP and CEP as a means of resolution for their experience at Indian Residential Schools. Also includes other parties related to the cases of current and former employees, former students, alleged or responsible perpetrators, legal counsel, teachers, medical staff and other individuals who are representing or acting on behalf of claimants and individuals who are providing witness accounts.
Purpose: To support the litigation process of legal claims and resolution cases and to provide a consistent overview of the cases which allows Indian Residential Schools Resolution Canada to analyse trends on a national level.
Consistent Uses: The information is compiled in a case management database called Single Access Dispute Resolution (SADRE) and is used by Indian Residential Schools Resolution Canada (IRSRC) and by litigators from the Department of Justice Canada (JUS PPU 010) to provide consistent information in support of those cases. It is also used by the Department of Justice Canada to analyze litigation trends on a national level. The information is further used in responding to media requests, and to track demographic information to assist in the historical research of the claims. Anonymized statistical reports are provided to senior management.
Retention and Disposal Standards: Under development
RDA Number: Under development
Related Record Number: INA IRS E-5442-2, INA IRS E-5442-7, INA IRS E-5442-8, INA IRS E-5442-9 and INA IRS E-5442-10
TBS Registration: 005376
Bank Number: INA IRS PPU 040

Litigation Committee Records
Description: This bank contains Litigation Committee Records.
Note: Formerly related to Record Number IRS E5442-2
Class of Individuals: Individuals who have made a claim against the government of Canada regarding their experience at a former Indian residential school.
Purpose: This bank exists to maintain a record of the IRSRC Litigation Committee decisions.
Consistent Uses: Information is maintained for audit purposes.
Retention and Disposal Standards: To be established.
RDA Number: TBD
Related Record Number: INA IRS E5442-2
TBS Registration: 005373
Bank Number: INA IRS PPU 010

Netlands
Description: Netlands is a Web-enabled application that can be used in the management of land transactions on reserve lands.
Class of Individuals: Indians and bands that wish to lease or permit use of their land and individuals or companies who lease or use the land.
Purpose: The information is used for real property management as required to fulfill the Department's responsibilities under the Indian Act.
Consistent Uses: As a tracking system, Netlands can help the user to schedule activities and track revenues, documents, correspondence and significant events. It allows the user to prepare status reports relevant to all aspects of land management. It also allows the user to monitor compliance with the terms and conditions set out in land instruments such as leases and permits, as well as environmental requirements, breaches and disputes related to land management.
Retention and Disposal Standards: Records are retained for five years after the lease expires and are then transferred to Library and Archives Canada.
RDA Number: 99/026
Related Record Number: INA LTS 111
TBS Registration: 002522
Bank Number: INA PPU 096

On‑Reserve Housing Program
Description: This bank contains personal information on subsidies and loan details for which a Ministerial Guarantee has been provided. Recipients are as defined in Order in Council P.C. 1999-2000, dated November 4, 1999.
Class of Individuals: Persons registered under the Indian Act
Purpose: The purpose of this bank is to establish records of loans for housing from the Canada Mortgage and Housing Corporation (CMHC), a lender approved pursuant to the National Housing Act (NHA), made to applicants living on land as defined in the terms and conditions approved by the Order in Council P.C. 1999-2000, dated November 4, 1999. Loans are then monitored and administered under the terms of the Ministerial Guarantee.
Consistent Uses: Verification of information with other organizations, including data matching.
Retention and Disposal Standards: Records are retained for 30 years after each case is closed and are then transferred to Library and Archives Canada.
RDA Number: 76/009 and 88/003
Related Record Number: INA SEP 404
TBS Registration: 002509
Bank Number: INA PPU 011

Per Capita Distributions
Description: This bank contains personal and financial information concerning per capita distribution payments made to Indians in accordance with relevant sections of the Indian Act and Regulations, as well as departmental policies and directives that are related to Indian monies.
Class of Individuals: Personal information relates to each individual registered band member within the limits of legislation.
Purpose: This bank is a record of payment made, or in arrears, to eligible Indians within the limits of legislation.
Consistent Uses: No consistent uses
Retention and Disposal Standards: Records are retained for 30 years and are then transferred to Library and Archives Canada.
RDA Number: 96/006
Related Record Number: INA LTS 300
TBS Registration: 002718
Bank Number: INA PPU 230

Post-Secondary Education Data
Description: This bank contains personal information on students related to academic programs of study.
Class of Individuals: Registered Indian and Inuit students attending post‑secondary institutions and whose studies are funded directly or indirectly by the Department.
Purpose: This information is used for statistical reporting and program evaluation. It is also used to validate information against other departmental data sources.
Consistent Uses: No consistent uses
Retention and Disposal Standards: Records are kept for 30 years and are then transferred to Library and Archives Canada.
RDA Number: 76/009
Related Record Number: INA SEP 041
TBS Registration: 005325
Bank Number: INA PPU 050

Research Document Collections
Description: Records gathered from federal government sources pertaining to Indian residential schools in response to claims brought against the Crown. It contains information on specific school research related to Indian residential schools located in British Columbia, Alberta, the Yukon, NWT and Nunavut as well as generalhistory of residential schools; in addition, research associated with specific litigation against the federal Crown pertaining to the above-noted provinces and territories.
Note: Formerly related to Record Number IRS E5442.
Class of Individuals: Claimants seeking compensation concerning their experiences at Indian residential schools in Canada.
Purpose: The documents are collected to research and validate the claims brought against the government. They consist of photocopies of documents held in original form at various federal government repositories.
Consistent Uses: The information used by staff of the IRSRC and by DOJ litigators.
Retention and Disposal Standards: To be established.
RDA Number: TBD
Related Record Number: INA IRS E5442
TBS Registration: 005377
Bank Number: INAIRS PPU 050

Settlements
Description: Settlement information may include the region, school attended and dates attended, date statement of claim filed, church denomination, date of settlement, apportionment, settlement award and the settlement mandate.
Note: Formerly related to Record Number IRS E5442-2.
Class of Individuals: Individual and/or group claim settlements.
Purpose: to maintain a record of all settlements reached with individuals or groups of claimants.
Consistent Uses: Information may be used for internal financial and operational verification purposes.
Retention and Disposal Standards: To be established.
RDA Number: TBD
Related Record Number: INAIRS E5442-2
TBS Registration: 005375
Bank Number: INAIRS PPU 030

Settlement Mandates
Description: Approved mandates to settle validated claims of former students who have made a claim against the government regarding their experience at a former Indian residential school in Canada.
Note: Formerly related to Record Number IRS E5442-2.
Class of Individuals: Claimants seeking compensation involving attendance at Indian residential schools in Canada.
Purpose: To maintain a record of all settlement mandates approved by the IRSRC Litigation Committee in spreadsheet format. The information is used to identify the date of the mandate approval, the region, school and church denomination, date of school attendance, apportionment and confirmation of settlement.
Consistent Uses: Information may be used for internal financial and operational verification purposes.
Retention and Disposal Standards: To be established.
RDA Number: TBD
Related Record Number: INA IRS E5442-2
TBS Registration: 005374
Bank Number: INA IRS PPU 020

Treaty Payment System
Description: This bank contains information concerning annual treaty payments owed to treaty individuals by the Department in accordance with the treaties concluded between Canada and various Indian bands as recorded in the Treaty Payment System.
Class of Individuals: Persons registered under the Indian Act with First Nations that signed treaties.
Purpose: This bank keeps a record of eligible recipients, their registration number, monies owed (current and arrears) and payments made.
Consistent Uses: No consistent uses.
Retention and Disposal Standards: These records are kept for 30 years and are then transferred to Library and Archives Canada.
RDA Number: 76/009 and 96/006
Related Record Number: INA LTS 999
TBS Registration: 004259
Bank Number: INA PPU 009

Northern Affairs

Inuit Loan Fund
Description: This bank contains personal and financial information about individual applicants. Records in the bank concern Inuit exclusively.
Note: Now related to Record Number INA NAO 266.
Class of Individuals: This personal information concerns Inuit individuals, groups, companies and corporations (including co‑operatives) applying for loans from the Inuit Loan Fund.
Purpose: The purpose of this bank is to record applications for loans from the Inuit Loan Fund.
Consistent Uses: Verification of information with other organizations, including data matching.
Retention and Disposal Standards: Records are retained for six fiscal years after repayment of the loan and are then transferred to Library and Archives Canada.
RDA Number: 78/032
Related Record Number: INA NAP 266
TBS Registration: 002528
Bank Number: INA PPU 136

Northern Science Award
Description: The Northern Science Award is presented annually to either an individual or a group of indigenous people who have made a significant contribution to meritorious knowledge and understanding of the Canadian north over a number of years. In order to select the Award winner, nominations are made annually in writing. These nominations will contain the CV of the person being nominated; this often will contain personal information such as age, gender, marital status, address and telephone number. Letters in support of the nomination may include further personal information about the nominee's academic or professional career, as well as information about the person who has prepared the nomination (name, address, telephone number and academic or professional credentials).
Note: Now related to Record Number INA NAO 156.
Class of Individuals: Individuals or groups of indigenous people who have been nominated for the Northern Science Award and individuals who have submitted nominations.
Purpose: The purpose of collecting personal information is to help the Award Selection Committee determine the best candidate for the Award, given that the Award is based on merit and contributions to knowledge.
Consistent Uses: The collected personal information is used solely to select the annual winner of the prize.
Retention and Disposal Standards: Therecords are retained for 10 years and are then transferred to Library and Archives Canada as historical records.
RDA Number: 78/032
Related Record Number: INA NAP 156
TBS Registration: 006319
Bank Number: INA PPU 130

Nunavut Training
Description: This bank contains personal information on Inuit attending training programs. It includes their names, addresses, telephone numbers, age, gender, marital status, education, social insurance number and ethnic origin.
Note: Now related to Record Number INA NAO 140.
Class of Individuals: Inuit students attending training programs and whose studies are funded directly or indirectly by the Department.
Purpose: The information is issued to monitor and control the provision of training of Inuit for jobs in the Nunavut Government to April 2000.
Consistent Uses: No consistent uses.
Retention and Disposal Standards: Records are retained for five years from the end of training and are then transferred to Library and Archives Canada.
RDA Number: 78/032
Related Record Number: INA NAP 140
TBS Registration: 003921
Bank Number: INA PPU 020

On‑the‑Job Training
Description: This bank contains information on the training period, the individual's monthly allowances and a monthly evaluation by the training agency.
Note: Now related to Record Number INA NAO 276.
Class of Individuals: Northern Aboriginal peoples.
Purpose: The purpose of this bank is to maintain training agreements between northern Aboriginal peoples and training agencies. Records in the bank are restricted to northern Native people and are used to monitor each individual's progress.
Consistent Uses: Verification of information with other organizations, including data matching.
Retention and Disposal Standards: Records are retained for five years and are then transferred to Library and Archives Canada.
RDA Number: 78/032
Related Record Number: INA NAP 276
TBS Registration: 002536
Bank Number: INA PPU 170

Prospectors' Assistance
Description: This bank contains information about applicants that is supplied according to the Prospectors' Assistance Program Regulations.
Note: Now related to Record Number INA NAO 286.
Class of Individuals: Individuals applying for the Prospectors' Assistance Program.
Purpose: The purpose of this bank is to record and maintain applications for the Prospectors' Assistance Program.
Consistent Uses: The bank is also used to monitor the Prospectors' Assistance Program.
Retention and Disposal Standards: Records are retained for six years after each case is closed and are then transferred to Library and Archives Canada.
RDA Number: 2000/015
Related Record Number: INA NAP 286
TBS Registration: 002533
Bank Number: INA PPU 155

Small Business Loan Fund
Description: This bank contains personal information on individuals applying for or receiving funds.
Note: Now related to Record Number INA NAO 266.
Class of Individuals: Individuals applying for or receiving funds.
Purpose: The purpose of this bank is to maintain records of small business loans in the Yukon Territory. It is also used to monitor the repayment of loans by individuals.
Consistent Uses: Verification of information with other organizations, including data matching.
Retention and Disposal Standards: Records are retained for 10 fiscal years after repayment of the loan and are then destroyed.
RDA Number: 78/032
Related Record Number: INA NAP 266
TBS Registration: 002529
Bank Number: INA PPU 140

Territorial Lands and Land Use Records
Description: This bank contains Application for Federal Crown Land forms and supporting documentation; the forms are kept in the regional office.
Note: Now related to Record Number INA NAO 246.
Class of Individuals: Individuals who submit an Application for Federal Crown Land.
Purpose: The purpose of this bank is to maintain a record of transactions dealing with surface interests in federal Crown lands.
Consistent Uses: It is used to register and monitor the administration of the sale, leasing or other disposition of territorial lands and land use activities.
Retention and Disposal Standards: Records are retained indefinitely.
RDA Number: 2000/015
Related Record Number: INA NAP 246
TBS Registration: 002532
Bank Number: INA PPU 150

Teacher Information Related to Employment
Description: This bank describes personal information related to the employment of teachers in First Nation schools on reserve. The personal information collected includes the individual's full name, educational background, history of teaching experience, current salary, place(s) of work, areas of specialization, provincial teacher certification number, gender and Aboriginal identify.
Class of Individuals: Current and former Teacher in First Nations schools.
Purpose: To determine retention rates of teachers and salary gaps between First Nations and provincial school teachers to substantiate the need for increased funding for on-reserve teacher salaries.
Consistent Uses: Individual identifiers are stripped for analysis to produce supporting documentation for increased funding. Information is entered into the database.
Retention and Disposal Standards: Records are retained for 30 years after the last administration action and then transferred to the Library and Archives Canada as historical records.
RDA Number: 76/009
Related Record Number: INA SEP 501
TBS Registration: 007737
Bank Number: INA PPU 502