Medical Records
Description: This bank contains the pre-employment examinations, health histories, reports of physical examinations, results of biochemical tests, x-rays, and cardiograms of employees of the International Development Research Centre as well as of family members of staff who are posted overseas. It also holds records of the physician's or the nurse's notes on employees who present themselves to the unit requesting assistance with non-travel-related health problems. In addition, the bank contains the medical/health records of employees on short-term or long-term disability. The files are arranged in alphabetical order by last name.
Class of Individuals: Past and present IDRC employees, family members of overseas staff.
Purpose: To maintain a health history record of past and present employees of IDRC and of family members of staff posted in the regional offices.
Consistent Uses: This file is used to record the health history and medical examinations of employees and family members of overseas staff, to record annual and periodic medical examinations of all employees who travel overseas, and to maintain and update records of required inoculations of all employees who travel abroad.
Retention and Disposal Standards: The records are retained for five years after employment termination then destroyed.
RDA Number: 83/002
Related Record Number: IDR RB 010
TBS Registration: 001154
Bank Number: IDR PPU 803

Training and Awards - Program and Partnership Branch
Description: This database contains a record of all individuals (Canadian and non-Canadian) who have been granted an award or received support for training from the International Development Research Centre. The files include the names of applicants, personal information, occupational and professional background, proposed program of study, name and address of the supervisor, and third-party appraisals. The applicant's Social Insurance Number (SIN) is included for the purposes of issuing a T4 form (Statement of Remuneration Paid). Limited information about family members, when needed for the administration of awards, may also be contained in the files. Data is kept both in paper files and in an electronic database called CENTRA (Centre Training and Research Awards database).
Class of Individuals: Canadian and non-Canadian students, researchers, and professionals having an interest in pursuing research or related work in the field of international development.
Purpose: The information is compiled to evaluate the merits of applicants who have requested funding, and to facilitate administration of funding granted to successful applicants.
Consistent Uses: These files are used to monitor progress; maintain funding schedules; record final reports; and prepare final evaluations of results.
Retention and Disposal Standards: Subject to transfer to Library and Archives Canada six years after closure. Electronic data are retained indefinitely for reference purposes.
RDA Number: 83/002
TBS Registration: 001151
Related Record Number: IDR PB 030
Bank Number: IDR PPU 005