Acquisition of Collections
Description: Information on the policy for the acquisition of works of art through purchases, gifts and donations; acquisition of historic Canadian art; offers of works of art that have been accepted and rejected; and examination reports for new acquisitions.
Document Types: Gifts proposed, approved and rejected; purchases - paintings, photographs, prints and drawings, sculptures; insurance; major acquisitions; preliminary correspondence with artists, collectors and dealers on acquisitions; correspondence with dealers, donors, collectors and artists; conservation; and examination reports.
Record Number: NGC NGA 005

Artists' Files
Description: Information on artists -biographies, exhibitions and places where they have exhibited their works; and correspondence.
Document Types: Records related to individual artists by name.
Record Number: NGC NGH 140

Conservation
Description: Information on the Conservation and preservation of artifacts, including prevention of deterioration through care and maintenance, suitable physical environment for storage and correct handling and packaging procedures for transportation.
Document Types: Conservation of works of art ; National Gallery collection; examinations, inspections, restorations, analysis of pigments, varnish and lacquer; damages to paintings and works of art on loan; architectural Conservation; L'Assemblée nationale du Québec; Conservation procedures for sculptures, paper- deacidification, thermo paper, ageing; and safety of prints and drawings.
Record Number: NGC NGI 160

Exhibitions, Expositions and Fairs
Description: Information on: permanent, travelling and special exhibitions, policy, exhibit planning and proposed exhibitions; Ottawa exhibitions; correspondence with lenders and inter-office correspondence dealing with the planning of exhibitions and catalogues; international and travelling exhibitions between 1959 and the present; exhibitions of prints and drawings; and aspects of exhibiting, exhibit planning and proposed exhibitions.
Document Types: Schedules of exhibition programs; extension services; proposed exhibitions; publicity and advertising; invitations; special exhibitions; offers and suggestions for exhibitions; exhibitions in Canada and foreign countries; National Gallery involvement in exhibitions organized by other organizations; proposed exhibitions refused; in-house collection-generated exhibitions; lighting for exhibitions in galleries; schedules of exhibition programs.
Record Number: NGC NGB 020

Loans
Description: Information on: incoming and outgoing Loans for exhibitions, government residences, ministers' offices; Loans of National Gallery works of art to government departments and museums, universities and institutions in Canada and abroad.
Document Types: Policy; Loans approved and rejected to museums and galleries around the world; Loans to government; restricted Loans list; general correspondence and policy; Canadian Loans, approved and rejected; non-Canadian Loans, approved and rejected; war art; and Loans for exhibitions.
Record Number: NGC NGC 040

Operations
Description: Information on: the general Operations of the National Gallery of Canada; on the general operation of the Museum of Contemporary Photography.
Document Types: Movement of works of art; chemicals; lining techniques technical studies; insurance safety; steps used in the preparation of opaque cross-section. Policy; prints and drawings; corporate sponsorship; curatorial Operations; special events; movement of photographs.
Record Number: NGC NGD 060

Photographic Services
Description: Information on: the gallery's Photographic Services; registration; education services; education policy; multi-media.
Document Types: Technical photography; acquisitions; procedures; colour transparencies.
Record Number: NGC NGF 100

Publications
Description: Information on various aspects of Publications activities at the National Gallery of Canada; National Gallery Publications for exhibitions and collections during the years before 1958 and between 1959 and the present; general information on books and Publications and on various aspects of publication activities at the Canadian Museum of Contemporary Photography.
Document Types: Policy; permanent catalogue project; copyright and reproduction rights; bilingualism in Publications; bulletins; journals; Canadian Artists series; catalogues for National Gallery collections; exhibition catalogues; acquisitions of books and other Publications; submissions to outside Publications; Publications of the National Gallery; Bulletin No. 9; restoration and conservation laboratory journal; exhibitions, photography, printing and typesetting, purchases and sales; discounts; price evaluation; distribution lists; policy; copyright and reproduction rights; regular newsletter; mailing list.
Record Number: NGC NGG 120

Research
Description: Research files on exhibitions the curators have organized; individual Research dossiers for art objects in the collections of the National Gallery; information on: the various processes used in photographic reproduction; on aspects of Research and Researchers; on collection content and the photographers; and library.
Document Types: Canadian paintings, sculpture, decorative arts; Royal Canadian Academy Diploma works; non-Canadian paintings, sculpture, decorative arts; Asian art; videotapes and films; computer image processing; biographical files; subject card index for photographs, digitisation of the collection and books, periodicals and catalogues relating to photography.
Access: These files are located in the office of the Curator of Historic Canadian Art.
Record Number: NGC NGE 080