Collections
Description: This bank has complete information pertaining to the collection of objects by the National Gallery of Canada.
Class of Individuals: The information regards individuals with which the National Gallery of Canada deals, in relation to collecting.
Purpose: The purpose is to maintain complete information about objects collected or collectable by the National of Canada. The information is classified by objects. It is used to determine the value of objects for income tax or insurance purposes.
Consistent Uses: No consistent use.
Retention and Disposal Standards: Permanent Retention
RDA Number: TBD
Related Record Number: NGC NGA 005
TBS Registration: 004050
Bank Number: NGC PPU 005

Contract Files
Description: The purpose of this bank is to keep a record of all personal and professional service contracts entered into by the National Gallery of Canada. It contains information such as the request for service by the manager, the original contractual document, and reasons for not authorizing payment if the terms of the contract have not been met. Active files are kept within the Finance Division.
Class of Individuals: Information relates to individuals from the private sector under contract for services to NGC.
Purpose: For contracting services.
Consistent Uses: To maintain information on all service contracts entered into by NGC.
Retention and Disposal Standards: Six fiscal years, then destroyed.
RDA Number: 89/001
Related Record Number: NGC PRN 914
TBS Registration: 004051
Bank Number: NGC PPU 010

Requests from Federal Investigative Bodies
Description: Contains requests for personal information made pursuant to paragraph 8(2)(e) of the Privacy Act by federal investigative bodies, the replies to such requests, the records of information disclosed, any correspondence with the Privacy Commissioner and all records relating to the processing of the requests.
Class of Individuals: Individuals being investigated by federal investigative bodies.
Purpose: To meet the requirements of the Act.
Consistent Uses: Compiling statistics relating to Requests from Federal Investigative Bodies.
Retention and Disposal Standards: Two years after resolution then destroy.
RDA Number: 89/001
Related Record Number: NGC PRN 930
TBS Registration: 004053
Bank Number: NGC PPU 030